With this straight forward guide to setting up your email accounts on your iPhone, you’ll have your new emails with you wherever you are.
In this guide, we are setting up your iPhone Emails using IMAP. IMAP is the preferred method of receiving email on multiple devices, perhaps your desktop computer, laptop and mobile phone, as all mail is kept ‘in sync’. What that means is that if you read an email on your iPhone, it should automatically be marked as read on your desktop and other devices – providing you have also used the IMAP method on those devices. If you delete a message, it is deleted across the board. You get the picture so let’s get down to the setup process. This guide is based on email accounts created with Web Hosting from Rediweb Hosting. If you are using this guide to configure email accounts from other providers, you may need to use different settings available from within your own hosting control panels or on the support pages from your providers.
Step 1 – Select the settings icon on your iPhone, scroll down and select Mail, Contacts, Calendars.
Step 3 – In the list of Email Account Types, select ‘Other‘ at the bottom of the list.
Step 5 – In the iPhone ‘New Email Account‘ view, Enter your Name as you would like others to see it.
Enter the full Email address you are setting up including the domain part (as seen in the example below)
Enter your Password and a Description. The Description is only used to help you identify your email account on your iPhone.
Step 7 – The next stage is adding the ‘Incoming Mail Server‘ settings for your iPhone. This information can be found in the Welcome Email we sent out to you when you set up your Web Hosting Plan if you’re a RediWebHosting customer. The information is also readily available in the right hand column of your Web Hosting Control Panel. If you have registered your domain name through us, or transferred it into your account with us and the DNS has now updated – typically anything from 4 – 24 hours later – you can use mail.yourdomain.com substituting the yourdomain.com part with your actual domain name. If your domain is managed elsewhere, you may need to enter the Incoming Mail Server IP address as found in the Welcome Email which will be a series of numbers in the form of 12.345.67.19 or similar.
The ‘User Name‘ is your full email address including the domain part. We often see people entering just the part before @ ( you in the example below ) but this will not work. You need the full email address.
Then enter your Password.
Cannot Verify Server Identity – You may get this message when your iPhone attempts to communicate with our Mail Servers. You just need to click on ‘Continue’ at this stage to accept the settings we are using here.
Step 9 – That’s the first part done. Click Save and return all the way back to your Home Screen.
Step 10 – Now you’re going to return to the Settings App -> Mail, Contacts, Calendars option, to set where your Drafts, Sent and Trash folders are stored. This will ensure all these folders are kept in sync across your other devices.
Step 13 – Scroll to the bottom of the next view and click on the ‘Advanced‘ tab.
This is what you want to do and by tapping Drafts in the ‘On the Server’ section, a tick will indicate it has been selected for use. Use the advanced link at the top of the page to return to the previous screen, and repeat the process for ‘Sent Mail Box‘ – Setting that to the Sent Folder – And again for the Deleted Mailbox, setting that to use the Trash folder.
Thats it! Your iPhone is now set up and you should be able to send and receive emails from your iPhone, which remain in sync with any other device you have the same email account set up on, providing you have used IMAP on them all.
Don’t forget to go back into Mail, Contacts and Calendars -> Scroll down to Signatures and if you have more than one email account on your iPhone and you’re running an up to date version of iOS, select Per Account and set up your email signatures.
We provide 400MB of storage for all standard email accounts set up on our Web Hosting Plans. This is usually ample space for most users. If you find that you need more storage for your emails as time goes on, you can increase the size of your mailbox to 2GB and then add even more storage in chunks of 2GB. This extra storage space can be purchased as an add on to your Web Hosting plan via your Customer Control Panel. If you need assistance increasing the size of your mailboxes, just send an email to us at firstname.lastname@example.org and we’ll help you out.
If you are looking for a hosting provider that can offer a low cost, feature rich email facility including full webmail access, check out our Web Hosting Plans here.
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